Mayjan Engineering Employee Registration

Please fill in the information below to register for a Mayjan Engineering Employee Account.

Please note:
Registrations will only be approved to those who are actively working for Mayjan Engineering.
If you are having trouble filling in the registration form, please contact your Mayjan Engineering contact or email info@mayjaneng.com.au.

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Last Name*

Mobile Number*

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E-mail Address

Date of Birth*

Current Residential Address*

Emergency Contact Name*

Emergency Contact Number*

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Employment Type*

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Privacy Policy

Last updated: January 2026

1. Who We Are

Registered Company Name: Mayjan Engineering PTY LTD
ABN: 16 003 800 271
Address: 24 Barry Ave, Mortdale, NSW 2223, Australia

Mayjan Engineering is committed to protecting your privacy and handling personal information in an open and transparent manner, in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy explains how we collect, use, store, and protect personal information obtained through our website and associated WordPress systems.

2. Information We Collect

We may collect personal information when you interact with our website, including when you

Submit a job application or provide supporting information (for example, resumes, qualifications, licenses, or certifications)
Complete a contact form or send us an enquiry
Register for a user account as an employee or contractor
Provide images, files, or other information related to work or projects
Access internal systems or resources

Examples of personal information we may collect include

Full name, email address, phone number, and postal address
Employment or contractor status, job role, department, and responsibilities
Login credentials (stored in encrypted form) and account access permissions
Timesheets, payroll records, leave records, safety acknowledgements, and work-related documentation
Photographs, images, or media you submit
Any other information you voluntarily provide

3. User Accounts (Employees & Contractors)

Mayjan Engineering provides WordPress user accounts to employees and contractors for legitimate business, operational, and administrative purposes.

Registered users may be granted access to internal Mayjan Engineering resources, including but not limited to:

Workplace health and safety documentation
Internal policies, procedures, and guidelines
Annual leave, payroll, and employment-related forms
Timesheets, work records, and attendance data
Operational, administrative, or project documentation

Access levels are assigned based on role, employment or contractor status, and business requirements. Access to internal systems and documentation is restricted to authorised users only.

Users are responsible for maintaining the confidentiality of their login credentials and must notify Mayjan Engineering immediately if they become aware of any unauthorised access or suspected security breach.

4. How We Use Your Information

We collect and use personal information for purposes including:

Assessing job applications and managing employment or contractor relationships
Creating, administering, and managing WordPress user accounts
Granting access to internal systems, documentation, and resources
Managing timesheets, payroll records, leave requests, and employment entitlements
Responding to enquiries or requests
Maintaining accurate business, employment, and compliance records
Meeting legal, regulatory, workplace health and safety, and operational obligations

We do not sell, rent, or trade personal information for marketing purposes.

5. Account Deletion and Deactivation

Registered users may request deletion of their WordPress user account through available account settings or by contacting Mayjan Engineering.

Please note:

Account deletion removes access to internal systems and documentation
Certain information may be retained where required by law or for legitimate business purposes, including compliance with the Fair Work Act 2009 (Cth), workplace health and safety obligations, payroll, and taxation record-keeping requirements
Any retained information will be securely stored and handled in accordance with this Privacy Policy

Mayjan Engineering reserves the right to suspend or deactivate user accounts where access is no longer required, or where misuse, security risks, or policy breaches are identified.

6. Storage and Security

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.

Security measures include

Secure hosting and data storage systems
Role-based access controls within WordPress
Restricted access to employee and contractor information
Encrypted communications where applicable

If personal information is no longer required for the purpose it was collected, and we are not legally required to retain it, the information will be securely deleted or de-identified.

7. Sharing of Information

We may share personal information only where necessary to:

Engage trusted third-party service providers (such as website hosting, IT support, or system maintenance providers)
Comply with legal obligations or lawful requests from regulatory or government authorities

Any third parties engaged by Mayjan Engineering are required to handle personal information in accordance with privacy and confidentiality obligations.

8. Media and Image Uploads

If you upload images to the website, you should avoid uploading images that contain embedded location data (EXIF GPS). Visitors to the website may be able to download and extract such data from images.

All images, graphics, and media appearing on this website are protected by copyright and may not be reproduced or used without explicit written consent.

By submitting images or media to Mayjan Engineering, you grant permission for their use solely for the intended purpose, unless otherwise agreed in writing.

9. Cookies, Analytics, and Caching

Our website uses cookies and similar technologies to improve user experience, functionality, and performance.

Cookies may be used to:

Save login sessions and screen preferences
Enable website functionality and security
Improve site performance and usability

Login cookies may persist for a limited time depending on your selected settings (such as “Remember Me”). You may disable cookies through your browser settings, however some features of the site may not function correctly.

This website also utilises caching and performance services to improve load times and reliability. Cached data is temporary and is not accessed by third parties except where necessary for technical support.

We may use QUIC.cloud or similar services for caching and performance optimisation. Data processed through these services is handled in accordance with their respective privacy policies.

10. Embedded Content from Other Websites

Articles or pages on this website may include embedded content (such as videos, images, or documents). Embedded content behaves in the same way as if you visited the external website directly.

These external websites may collect data about you, use cookies, and track your interaction with embedded content, particularly if you are logged in to those services.

11. Access and Correction

You may request access to personal information we hold about you, or request correction of information that is inaccurate, incomplete, or out of date.

Access requests relating to employment records will be handled in accordance with applicable privacy and workplace laws.

12. Contact Us

If you have any questions about this Privacy Policy, or wish to access, correct, or delete your personal information, please contact:

Email: info@mayjaneng.com.au

13. Updates to This Policy

Mayjan Engineering may update this Privacy Policy from time to time to reflect changes in our practices, systems, or legal requirements.

Any updates will be published on this page with the revised “Last updated” date.

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Mayjan Engineering Pty Ltd

Online Services & Employee Account Terms and Conditions

Last updated: January 2026

These Terms and Conditions govern the use of Mayjan Engineering Pty Ltd’s online services and employee account systems.

1. Definitions

In these Terms:

“Mayjan”, “we”, “us”, or “our” means Mayjan Engineering Pty Ltd (ABN 16 003 800 271).
“User”, “you”, or “employee” means any person issued with access to Mayjan’s online systems.
“Online Services” means any Mayjan-owned digital platform including employee portals, timesheet systems, document upload tools, forms, and related services.
“Account” means an individual user login provided by Mayjan.

2. Acceptance of Terms

By creating, accessing, or using a Mayjan employee account or online service, you:

Confirm you are authorized by Mayjan to access the system
Agree to comply with these Terms and Conditions
Acknowledge that these Terms form part of your employment or engagement conditions

If you do not agree, you must not use Mayjan’s online services.

3. Eligibility and Account Access

Accounts are issued solely at Mayjan’s discretion
Accounts are for individual use only and must not be shared
You are responsible for maintaining the confidentiality of your login details
You must notify Mayjan immediately of any unauthorized access or suspected breach

Mayjan may suspend or revoke access at any time without notice.

4. Acceptable Use

You agree to use Mayjan’s online services:

For legitimate business purposes only
In a lawful, honest, and professional manner
In accordance with company policies, WHS requirements, and employment obligations

You must not:

Submit false, misleading, or incomplete information
Upload malicious software or attempt to bypass security controls
Access data or accounts not authorised to you
Use the system for personal, illegal, or inappropriate purposes

5. Timesheets, Payroll & Submissions

When submitting timesheets or employment-related data, you confirm that:

All hours worked are true, accurate, and complete
Classifications, allowances, and site details are correct
Submissions reflect actual work performed

Intentional submission of false or misleading information may result in:

Non-payment or recovery of overpaid wages
Disciplinary action
Termination of employment or engagement
Further legal action where applicable

6. Data Accuracy & Responsibility

You are responsible for ensuring that all information you submit is:

Accurate
Current
Not misleading

Mayjan may audit, verify, or correct submitted information at any time.

7. Privacy & Personal Information

Mayjan collects and handles personal information in accordance with:

The Privacy Act 1988 (Cth)
The Australian Privacy Principles (APPs)
Mayjan’s Privacy Policy

By using the Online Services, you consent to the collection, storage, and use of your information for legitimate business, employment, payroll, WHS, and compliance purposes.

8. Monitoring & System Logs

You acknowledge that:

Use of Mayjan systems may be monitored
Logs, IP addresses, timestamps, and activity records may be retained
Monitoring may be used for security, compliance, auditing, or investigation purposes

9. Intellectual Property

All content, systems, software, documents, and materials within Mayjan’s Online Services remain the exclusive property of Mayjan Engineering Pty Ltd.

You must not copy, modify, distribute, or reuse any content without written permission.
This Includes:

Sharing of any other user’s personal information to any external party without consent
Sharing of Mayjan Engineering documents and / or company information to any external parties without prior written consent
Sharing, disclosing, or distributing any Mayjan Engineering intellectual property, designs, drawings, CAD files, specifications, procedures, or work methods without prior written consent
Copying, downloading, photographing, screen-capturing, or otherwise reproducing Mayjan Engineering documents, systems, or data for non-business purposes
Providing access to Mayjan Engineering systems, portals, files, or documents to any unauthorized person
Using Mayjan Engineering information for personal gain or for the benefit of another business or individual
Removing company documents, data, or records from Mayjan Engineering systems without authorization
Discussing confidential Mayjan Engineering projects, clients, pricing, scope, or commercial arrangements with external parties
Uploading Mayjan Engineering information to personal cloud storage, email accounts, USB devices, or third-party platforms without approval
Sharing login credentials, passwords, or access details with any other person
Retaining company information after termination of employment or engagement
Using Mayjan Engineering branding, logos, imagery, or marketing material without approval
Publishing, posting, or commenting on social media or public platforms regarding Mayjan Engineering operations, clients, or internal matters without authorization

10. Suspension & Termination of Access

Mayjan may suspend or terminate your account immediately if:

These Terms are breached
Employment or engagement ceases
There is suspected misuse, fraud, or security risk

Upon termination, all access rights immediately cease.

11. Availability & System Changes

Online Services are provided “as is”
Mayjan does not guarantee uninterrupted or error-free access
Systems may be modified, updated, or withdrawn at any time

12. Limitation of Liability

To the extent permitted by law, Mayjan is not liable for:

Loss resulting from system downtime
Errors caused by incorrect user submissions
Indirect or consequential loss arising from use of Online Services

13. Compliance With Law

You agree to comply with all applicable Australian laws, regulations, awards, and workplace obligations while using Mayjan’s systems.

14. Amendments

Mayjan may update these Terms and Conditions at any time.
Continued use of Online Services constitutes acceptance of the updated Terms.

15. Governing Law

These Terms are governed by the laws of New South Wales, Australia.
Any disputes are subject to the exclusive jurisdiction of NSW courts.

Contact

For questions regarding these Terms or system access please contact:

Mayjan Engineering Pty Ltd
24 Barry Ave, Mortdale NSW 2223
info@mayjaneng.com.au

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